Data Infrastructure Engineering for Real Estate & Construction
What tenants pay and what a project actually costs rarely live in the same system, turning portfolio-level reporting into a manual reconciliation exercise. We integrate the property management, accounting, and project systems your business already runs, and build the reporting layer that doesn't depend on someone stitching spreadsheets together.
Where Real Estate & Construction Data Infrastructure Actually Breaks
Real estate and construction businesses run on systems that were never meant to share data cleanly, a property management platform for rent rolls and leases, an accounting system for the general ledger, and a project management or job-costing system for construction draws and subcontractor payments. Each one is authoritative for its own numbers, and none of them was built to answer a portfolio-level question on its own.
Rent roll and job cost reconciliation compounds the problem. A unit marked occupied in the property system but not reflected in accounting, or a job cost report that doesn't match subcontractor draws, doesn't throw an error, it just quietly produces a number nobody trusts until someone manually checks it.
None of this needs a platform rebuild. It needs the specific integration point, reconciliation check, or reporting layer that's actually costing time or creating risk.
We scope integration, reconciliation, and reporting to the systems your business already runs, not a generic PropTech overhaul.
Five Problems We See Repeatedly, and How We Handle Them
Real scenarios, not a checklist of generic capabilities.
A portfolio report across properties or projects takes days to assemble because rent roll, accounting, and project data live in three systems that don't share data.
We integrate the property management, accounting, and project systems against their actual data, so the report is a query, not a week of spreadsheet work.
ERP & CRM Data IntegrationA unit shows occupied in the property management system but the payment never landed in accounting, and nobody notices until the numbers don't reconcile at month-end.
We build freshness and reconciliation checks between the systems, so a gap gets caught immediately, not at month-end close.
Data ReliabilityA job cost or draw report that used to run in minutes now takes an hour as the project portfolio grows, and everyone just plans around the wait.
We profile the actual query and fix the specific bottleneck, without a platform migration nobody has time for.
Database EngineeringAn owner, tenant, or subcontractor portal was built once by a vendor who's gone, and nobody on staff is confident changing it without breaking something.
We rebuild the integration against the systems' actual data, documented for your team to maintain, not a black box only we understand.
Custom API Development & IntegrationsPricing and allocation decisions on units or projects still get made by gut feel or a comp sheet nobody's updated in months.
We build a pricing and allocation model off your actual transaction and market data, so pricing decisions work from a current recommendation, not a stale comp.
Data AnalyticsTechnology We Work In
PostgreSQL and MySQL behind property, accounting, and project data, React and Node.js for owner and tenant portals, and n8n for reconciliation workflows between property management and accounting systems.
We work hands-on with: PostgreSQL, MySQL, React, Node.js, n8n.
What's Included, By Category
Portfolio & System Integration
- Property management, accounting, and project or job-costing system integration
- Portfolio-level reporting across properties or projects
- Owner, tenant, and subcontractor portal integrations
- Listing, payment, and syndication API integrations
Reconciliation & Data Reliability
- Rent roll and occupancy reconciliation between property and accounting systems
- Job cost and subcontractor draw reconciliation
- Freshness and volume monitoring on financial reporting pipelines
- Lineage-based root cause analysis when a number doesn't match
Database & Reporting Performance
- Query optimization for portfolio, property, and project databases
- Connection pooling and resource tuning as portfolio size grows
- Replication, failover, and backup/recovery for reporting-critical systems
- Cloud database cost optimization
Market Segments Served
We work with real estate and construction businesses where system integration, reconciliation, or portfolio reporting is the actual risk.
- Property management companies reconciling rent roll data across accounting and PM systems
- Construction firms reconciling job cost reports against subcontractor draws
- Real estate portfolios where a cross-property report takes days to assemble
- Businesses running an owner, tenant, or subcontractor portal built by a vendor who's gone
- Multi-property or multi-project businesses integrating property, accounting, and project systems
- Real estate and construction companies ahead of a lender or investor reporting deadline
Delivery Lifecycle
Discovery & Assessment
We review your property management, accounting, and project or job-costing systems, and where reconciliation currently breaks.
Architecture & Design
We design the integration and reconciliation architecture for your highest-cost gaps first, agreed before any financial system is touched.
Build & Integration
We implement the integration, reconciliation, and reporting changes end to end, working inside the systems your business already runs.
Testing & Validation
We validate against real portfolio or project data, not a synthetic test, before it reaches owners, lenders, or investors.
Launch & Ongoing Coverage
We document runbooks, train your team, and stay on retainer for the next reporting cycle or the next system added to the portfolio.
Why Real Estate & Construction Teams Work With Us
Depth Across the Whole Stack, Not Just One Layer
An integration vendor connects two systems. A DBA tunes one database. We bring integration, reconciliation, and database performance engineering as one team, so a problem that crosses two systems doesn't fall into the gap between vendors.
A Team, Not One Person's Calendar
A single in-house hire means business hours and one person's availability, with everything waiting when they're out. We bring a team behind every engagement, so a reporting deadline doesn't wait on someone's vacation.
Scoped to the Actual Problem, Not a Fixed Package
Every engagement starts with a diagnostic against your real systems and data, not a generic PropTech audit. You get a prioritized list of what's actually wrong before committing to fix it.
No Dependency by Design
Runbooks and documentation are part of the deliverable, so your team can run what we build without staying on retainer forever. If ongoing coverage is still the right call, we'll say why.
Related Services
Frequently Asked Questions
Find Out Where Your Numbers Stop Agreeing
We schedule a call to hear what's going on, then a second call to review your systems and tell you directly what's actually costing time or creating risk.